Administrative Operations Specialist

Overview

Job Title: Administrative Operations Specialist
Job Type: Full-Time
Location: Hyderabad, Telangana

Company Overview

With over 170 years of trusted service, Pinkerton is a global leader in enterprise risk management. Our mission is to protect our clients by delivering customized solutions that reflect our core values of integrity, vigilance, and excellence.

We are an inclusive employer and welcome candidates from diverse backgrounds, experiences, and perspectives to join our global family of industry experts.

Position Summary

The Administrative Operations Specialist will be responsible for supporting the daily operational functions of the team by managing schedules, facilitating communication, maintaining documentation, and assisting with administrative tasks. This role is ideal for someone who is highly organized, detail-oriented, and capable of multitasking in a dynamic environment.

Key Responsibilities

• Calendar Management:

  • Maintain the team calendar for the PSOC Manager.

  • Schedule and coordinate internal/external meetings (virtual or in-person).

  • Ensure all logistics for meetings are handled efficiently.

• Stakeholder Communication:

  • Act as a liaison between internal teams and external stakeholders.

  • Ensure timely sharing of important updates and information.

• Operations Support:

  • Provide day-to-day administrative support for the team.

  • Track project timelines and escalate issues as necessary.

  • Ensure availability of resources for team efficiency.

• Documentation & Reporting:

  • Keep organized records of meetings, communications, and operational documents.

  • Prepare and share reports on performance metrics, project updates, and scheduling adherence.

• Process Improvement:

  • Identify opportunities to streamline workflow and improve operations.

  • Support the implementation of new tools and systems.

• Ad-hoc Administrative Support:

  • Manage office supplies and correspondence.

  • Support HR and Finance teams with onboarding and offboarding processes.

  • Handle team-related inquiries as needed.

• All other duties, as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).

• Fresher or up to 1 year of experience in administrative support or operations.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with calendar tools (Outlook, Google Calendar).

• Ability to manage multiple priorities in a fast-paced environment.

• Experience in stakeholder communication and performance reporting.

• High level of professionalism and discretion.

Working Conditions

• Frequent use of a computer.

• Occasional reaching and lifting of small objects.

• Regular sitting, standing, and/or walking.

• Travel may be required.

• Must be able to perform all essential functions with or without reasonable accommodation.

Equal Opportunity Statement

Pinkerton is an equal opportunity employer. We consider all qualified applicants without regard to race, ethnicity, color, national origin, sex, gender identity, sexual orientation, age, religion, disability, veteran status, or any other protected status.

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