Executive Assistant

Overview

Full job description

Job Description

• Calendar management, updating schedules and handling meeting requests judiciously, organizing agendas and keeping the meetings on track

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  Participate in meetings to take notes, or transcribe meeting notes, with follow-up action and coordination with internal teams

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  Facilitate travel, dining, hotel and other logistical arrangements for the CEO and guests

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  Handle requests for industry events, public functions and speaker engagements

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  Coordinate with internal teams for review meetings, brainstorming sessions and one-on-ones, along with following up on internal deliverables

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  Support in the preparation of administrative documentation, including reimbursements

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  Prepare background information and relevant notes before meetings

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  Support in building presentations and correspondence on behalf of the CEO

Requirements

• An insatiable urge for learning, exposure and understanding

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  Quick thinking, street smart and persuasive, with excellent verbal and written English communication skills

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  Well-informed, sharp and willing to learn how a successful consultancy is run.

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  Detail oriented, thorough, organized and meticulous

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  Excellent people skills

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  Ability to understand the CEO’s working style and willingness to work hard and put in long hours (especially during busy periods)

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  Digitally savvy. Exposed to social media and tech tools

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  Knowledge of travel arrangements such as airline ticketing, hotel bookings, visa procedures and documentation and restaurant recommendations

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  Ability to contribute thoughts and ideas to business discussions

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  Can-do, make-it-happen attitude, with an ability to multitask and remain focused

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  Exceptionally high ethical standards and ability to maintain confidentiality of information and exchanges always

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  A great sense of humor

Benefits

• Opportunity to work in an entrepreneurial, multi-disciplinary consultancy for top-notch clients, producing business-critical communication

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  Unique service proposition ensures interesting, mature work that has long-term impact.

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  Contributing to an organization that has shaped change, and led through intelligence and insight

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  Growing portfolio of international clients

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  Best-in-class compensation structure with attractive, performance-linked variable pay and other benefits.

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  Empowered, flexible and fun informal environment that rewards initiative and values ambition

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  Significant learning and career progression opportunities

Qualification and Experience:

• Undergraduate or postgraduate in any field

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  3-5 years of experience in a similar role in a dynamic and high-pressure environment. Prior experience with consulting firms will be a big positive

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  Empathetic professional with an entrepreneurial acumen

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  Strong knowledge of MS Office, good email skills and an exposure to the G-suite (Gmail, Google Drive and Google Docs)

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  Willingness to travel

Date Opened

10/15/2024

Industry

Corporate Communication Consulting

Job Type

Full time

Salary

5-10 LPA

Work Experience

1-3 years

City

Mumbai

State/Province

Maharashtra

Country

India

Zip/Postal Code

400053