Executive Assistant - Contract (1 year)

Overview

Job details

Job type

• Full-time

 

Location

Bengaluru, Karnataka

 

Full job description

Who We Are:

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston.

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants supports and manages the day-to-day activities for senior leaders across the organization. These activities include scheduling and coordinating meetings, handling travel arrangements, performing personal tasks (such as errands, setting up appointments), and act as point person for visiting executives and large corporate investors. This is a unique opportunity for someone with Administrative experience to take their career to the next level.

What You’ll Do:

• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Provide EA Support of 1 - 3 Leaders
• Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings for executives
• Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
• Manage executives business expenses
• Collaborative partner on executive communications
• Support key executive’s India visits - calendar and event planning activities
• Coordinate company wide Townhalls
• AV Support - helping troubleshoot conference room technology [speakers, monitors, etc.] and partnership with IT Site Lead
• TDC Engagement Activities - building a calendar, driving execution (in partnership with the Site Leader), managing the budget and social/volunteer committees
• Community Engagement - local volunteer opportunities
• General Administration - offsite support when execs are in town, ensure seamless site-specific processes and site-leadership support (visitor process, badging, events & engagement, seating etc.)
• Must be able to represent the team in a positive way to people outside the company
• Various other ad hoc cross-functional projects